Your domains, your mail, your servers, your accounts, your customer systems — all of it sits behind one person's login. Vicarium makes sure one trusted person can take over, with the authority to act, and proves once a year that it actually works.
A service of WoonIoT, the Netherlands · also in Dutch at crisiskluis.nl
Everyone backs up servers, and most people back up their books. But the knowledge that holds those systems together — which supplier, which account, which second factor, which card pays for it — lives in one head. When that head is unavailable through illness, an accident or worse, someone stands at a locked door while the invoices keep arriving.
Not the server. The domain name. Let it lapse and the website goes down and the mail goes with it — and without mail no password reset anywhere works, so even the systems that were reachable become unreachable.
A list in a shared folder, an envelope in a safe, credentials pasted on a project board. All three share one flaw: nobody checks whether they are still correct, and on the day it matters half of it is out of date.
Access is not authority. With every password in the world your successor may still do nothing on behalf of the company — no payment, no signature. That requires a formal power of attorney, and it is almost never in place.
We do not build a password vault. Good ones already exist and ours would be worse. What we build is the handover around it: establishing what exists, making sure there is exactly one door that opens, and demonstrating that it opens.
Every system the business depends on: domains, mail, servers, accounting, payment methods, app stores, suppliers. Per system: who can get in today, and what it takes to let someone else in.
One vault with a waiting period. Your deputy requests access and receives it automatically after the term you set, unless you decline. No envelope, and nobody who has to be reachable on the day itself.
We set out what has to be arranged legally and prepare the papers you take to your notary or lawyer. We are not that lawyer; we make sure you arrive with a complete case instead of a question.
One page, no secrets, for your deputy: what exists, what to do in the first hour, who to call, and above all what not to touch.
Everyone now accepts that a backup you never restore is not a backup. Exactly the same holds for a continuity plan, and there it almost never happens. Once a year your deputy signs in for real — using only the first page, without your help. Whatever fails is a gap, and we close it.
You pay once for the set-up, and the first year is included. After that you pay only for keeping it true and for the annual rehearsal. Excluding VAT.
Multiple legal entities or your own servers add work, which we quote before we start. We settle that in the intake, not afterwards on an invoice.
What we do is not new as a need — it is new as a service you can buy with an outcome attached. If your advisers already use one of these terms, this is the thing they mean.
| Market | What it is called there |
|---|---|
| Germany | Notfallkoffer · Notfallhandbuch für Unternehmer · Unternehmer-Notfallordner |
| Netherlands | bedrijfsnoodplan · noodmap · digitale nalatenschap |
| France | plan de continuité d'activité (PCA) · dossier d'urgence du dirigeant |
| Spain | plan de contingencia · plan de sucesión |
| Italy | piano di continuità operativa |
| United Kingdom / international | key-person risk · business continuity · digital estate planning · break-glass access |
The service is delivered in English and Dutch. German is next.
We map out where the business stops if you are not there tomorrow. No quote attached, and it usually produces three things you can fix yourself the same week.
Vicarium